We support businesses with commercially focused legal solutions that drive growth and protect and preserve your assets and reputations.
Whatever your business, we can help you prosper.
We provide legal support to address the major challenges in life and protect your family and finances.
From relationship breakdowns or personal injuries to property or criminal defence, we can help you achieve the best outcome for you and your family.
We want to give you the best possible service.
We are committed to providing a high-quality legal service.
We acknowledge that we may not always get it right, so if something has gone wrong, including in relation to our charges, we need you to tell us. This will help us to improve our standards of service.
1. How do I make a complaint?
1.1. In the first instance, it may be helpful to contact the person who is working on your case to discuss your concerns and they will do their best to resolve any issues. If you do not feel able to discuss your concerns with them, please contact the person responsible for the overall supervision of your matter, who will be named in the client care letter we sent you at the beginning of your matter.
1.2. If you do not feel able to raise your concerns with either of these people, or if you are dissatisfied with their response, please contact our Complaints Team. You may do this by completing this form or by emailing complaints@coodes.co.uk or writing to the Complaints Partner at St Austell Business Park, Carclaze, St Austell, Cornwall, PL25 4FD. If you are unable to put your complaint in writing, feel free to call us on (08000 279870),
1.3. To help us to understand your complaint, and in order that we do not miss anything, please tell us:
1.3.1. your full name and contact details;
1.3.2. what you think we have got wrong;
1.3.3. how you would like your complaint to be resolved; and
1.3.4. your file reference number (if you have it).
1.4 If you require any help in making your complaint we will try to help you.
2. How will you deal with my complaint?
2.1 We will write to you within two working days of receiving your complaint, acknowledging the complaint, enclosing another copy of this policy.
2.2 We will investigate your complaint. This will usually involve:
2.2.1. reviewing your complaint;
2.2.2. reviewing your file(s) and other relevant documents; and
2.2.3. liaising with the person who dealt with your matter.
2.3. We may also need to ask you for further information or documents. If so, we will ask you to provide the information within a specific period of time.
2.4. We will update you on the progress of your complaint at appropriate times.
2.5. We may also, if appropriate, invite you to a meeting to discuss your complaint. You do not have to attend if you do not wish to or if you are unable to. We will be happy to discuss the matter with you by telephone or video conference.
2.6. We will write to you at the end of our investigation to tell you what we have done and what we propose to do to resolve your complaint. Where possible, we will aim to do this within 21 days of the date of our letter of acknowledgement.
3. What to do if we cannot resolve your complaint
3.1. If we are unable to resolve your complaint ourselves, The Legal Ombudsman can help you. They will look at your complaint independently and this will not affect how we handle your case.
3.2. Before accepting a complaint for investigation, the Legal Ombudsman will check that you have tried to resolve your complaint with us first and they allow us 8 weeks to consider your complaint and respond to you although we will aim to provide you with our final response within 21 days but will update you if this time frame is not possible and explain the reasons to you.
3.3. You must take your complaint to the Legal Ombudsman:
3.3.1. within six months of receiving a final response from us to your complaint;
and
3.3.2. no more than one year from the date of the act or omission being complained about; or
3.3.3. no more than one year from the date when you should reasonably have known there was cause for complaint.
3.3.4. If you would like more information about the Legal Ombudsman, please contact them.
Contact details
Visit: www.legalombudsman.org.uk
Call: 0300 555 0333 between 10.00 to 16.00
Email: enquiries@legalombudsman.org.uk
Legal Ombudsman, PO Box 6167, Slough, SL1 0EH
Alternative Dispute Resolution
3.5. We have chosen not to adopt an ADR process. If, therefore, you wish to complain further, you should contact the Legal Ombudsman.
4. What to do if you are unhappy with our behaviour
4.1. The Solicitors Regulation Authority can help if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money or treating you unfairly because of your age, a disability or other characteristic.
4.2. Visit its website to see how you can raise your concerns with the Solicitors Regulation Authority.
5. What will it cost?
5.1. We will not charge you for handling your complaint.
5.2. Please note that if we have issued a bill for work done on the matter, and all or some of the bill is not paid, we may be entitled to charge interest on the amount outstanding. This is explained in our Terms of Business.
5.3. The Legal Ombudsman service is free of charge.
